About My Attendance

What does the new attendance monitoring system do?

‘My Attendance’ is an online system to record and report on student attendance at timetabled learning activities.

This system allows students to register their own attendance by ‘checking in’ at the beginning of activities (whether in-person or online). Staff can also check students in – either to assist students who don’t have access to a device, or for events where they want to double-check which students are present.

You can see your own attendance history within the system, on a simple dashboard. Staff can see combined attendance data for students on their courses and programmes.

Why is the University introducing this new system?

Being able to record and review attendance more easily will help us see where students might be struggling and offer support. It will also help us make sure that students who have attendance requirements (for example to earn a professional accreditation) are meeting them.

You'll be able to easily see your own attendance record, so you can check you're meeting any attendance requirements you have. You'll also be able to see and query any mistakes in your record.

This new system is more efficient than other attendance monitoring such as paper registers, saving resource so we can better support you in other areas. 

Does this change my attendance requirements? What happens if I fall below a certain attendance?

This system does not change any attendance requirements you already have in place. For example you may already be required to attend certain activities, or you may have a DASS support plan that includes recommendations for your attendance.

When your programme starts to use My Attendance, your programme team will remind you of any attendance requirements that are in place - and what will happen if you don't meet these requirements.

If you're not sure of your attendance requirements (if any) you should contact your programme team.

Has the system been tested by students?

Yes. A number of staff and students from across the University helped us develop and test the system. Our student testers were extremely positive – they said they found the system effective and easy to use, and thought it would be beneficial to both students and staff.

We are running a small pilot of the system across a few programmes from April 2021. This will give us further opportunities to test the system in real-world situations, collect feedback from students and staff, identify any issues and make improvements.

Who will use the system and when

Which programmes and students will use this system? Will postgraduate research students use it?

This system is designed to record attendance primarily for undergraduate and taught postgraduate students, whose programmes include timetabled taught activities. The system will be rolled out gradually, with the aim that eventually as many programmes as possible will use it.

It is possible to use the system to record attendance for PGR students with timetabled commitments, if we identify that this will help those students.

When do I have to start using My Attendance?

From April 2021, we are running a pilot of the system with a small number of programmes across the University. If your programme is part of the pilot, you’ll receive further information from your local team. If your programme is not part of the pilot, you do not have to start using the system yet.

When will my programme start using the system?

We are running a small pilot of the system from April 2021. If your programme is part of this pilot, you'll receive further information from your programme team.

Provided this pilot goes well, we hope to gradually roll the system out across the University (in collaboration with local teams) from September 2021. Your programme team will contact you in advance when the system is due to roll out on your course units.

How the system works

How do I learn how to use the system?

When your programme starts using the system, your local team will send you further information about how to use it and what they expect you to do. You’ll also be able to give feedback on the system – we’ll work to make improvements and address any issues.

How do I access the system?

You can navigate to My Attendance via My Manchester (you will need to login first) - you'll see a link in the left-hand menu bar. You can use a smartphone, tablet, laptop or desktop computer to access the system. All students will be able to access the system when it goes live on 12 April, but you don’t have to use it until it rolls out in your area.

How does the system register student attendance?

Students will ‘check in’ at the start of timetabled activities to register their attendance. You can do this via a smartphone, tablet, laptop or desktop computer.

Your lecturer (or teaching assistant) will be able to see all the students and their check-in status on a ‘digital register’, where they can make changes to the check-ins if necessary.

Can I see my own attendance record?

Yes. Within My Attendance you will be able to see your own attendance record – this is displayed on a simple dashboard in a few tables and graphs. However you will only see attendance data recorded since your programme started using the My Attendance system, it will not show older attendance records.

My attendance percentage is incorrect or showing as zero, what should I do?

As of April 2021, the system is in a 'pilot phase' on a small number of programmes. If your programme is not part of this pilot phase, you will still see the 'Student Attendance' link in My Manchester but you do not have to use it and it will not accurately reflect your attendance. Your local team are still accurately recording your attendance elsewhere as necessary. You'll receive further information as and when your programme starts using the new attendance system.

If your programme is part of the system pilot, the system will only reflect your attendance for the teaching activities during the pilot period - not for the whole year. If you're unclear or still think your attendance is wrong, contact your local team for help.

How do you know that students who checked in were actually present?

Your lecturer can use the ‘digital register’ to see the check-in status of all the students and change any if necessary, to ensure everyone who checked in was actually present.

It’s important you use this system honestly and responsibly. Having an accurate attendance record will help us see where students may be struggling and offer them help, and will help us ensure you’ve met the attendance requirements of your course units.

What if I know I’m going to be absent?

If your course or programme requires you to notify staff when you will be absent, your programme will let you know who to contact about planned absences. These will be recorded in the system as ‘notified absences’ so they will not affect your attendance record.